Optional Full Venue Coordination and Services

Your vision, held from the first plan to the final goodbye.

For couples who want to be present for their celebration instead of managing it, the Full Wedding Experience brings planning support, vendor coordination, styling, setup supervision, and wedding-day management together in one seamless service.

Wedding vision, priorities, and planning meetings
Vendor recommendations and logistics coordination
Floor-plan, seating, décor, and floral guidance
Complete timeline and final venue walkthrough
Rehearsal and wedding-day management
Setup, styling, and breakdown supervision

PACKAGE 01

Wedding Day Coordination

$1,250

For the couple who has planned the wedding and wants a trusted professional to bring it all together.

Beginning six weeks before your wedding, your coordinator will review your plans, organize the final details, communicate with your vendors and manage the flow of your celebration, allowing you and your family to enjoy the day instead of running it.

Best for: Couples who are comfortable planning their own wedding but do not want themselves, their family or their friends to manage it on the wedding day.

INCLUDES:

Coordination beginning six weeks before the wedding
Final planning meeting and venue walkthrough
Review of vendor contracts and planned services
Detailed wedding-day timeline
Vendor confirmations and arrival coordination
Ceremony rehearsal coordination
Up to 10 hours of wedding-day coordination
Ceremony cueing and reception timeline management
Oversight of vendor arrivals, setup and transitions
Management of personal décor placement instructions
End-of-evening vendor and cleanup coordination

PACKAGE 02

Guided Planning & Coordination

$2,250

For the couple who wants to remain involved in planning while having professional guidance, organization and support along the way.

In addition to complete wedding-day coordination, this package provides help finalizing vendors, organizing logistics and developing the practical details that turn your ideas into a cohesive celebration.

Best for: Couples who want to make their own major decisions but would love professional help organizing the details and filling any remaining gaps.

INCLUDES EVERYTHING IN WEDDING DAY COORDINATION, PLUS:

Planning support beginning three to four months before the wedding
Up to three planning meetings
Personalized vendor recommendations
Assistance sourcing any remaining vendors
Planning checklist and budget review
Ceremony and reception layout assistance
Seating-plan guidance
Décor and rental planning
Catering, floral and vendor logistics coordination
Expanded wedding-day coverage of up to 12 hours
Supervision of décor setup and end-of-evening takedown
One coordination assistant on the wedding day, when required by the event scope

PACKAGE 03

The Full Wedding Experience

$3,500

For the couple who wants a trusted point person to guide the celebration from vision to execution.

This is our highest level of planning and coordination support. Your coordinator helps you source and organize the professionals needed for your wedding, develops the logistical plan and keeps every moving piece connected, all while ensuring the celebration remains true to you.

Best for: Couples who want to enjoy the creative decisions while having a professional organize the research, communication, logistics and wedding-day execution.

INCLUDES EVERYTHING IN GUIDED PLANNING & COORDINATION, PLUS:

Planning support beginning up to six months before the wedding
Up to six planning and design meetings
Customized planning schedule and wedding checklist
Budget organization and payment-deadline tracking
Vendor research, recommendations and booking assistance
Centralized communication with booked vendors
Wedding design and décor-development support
Rental and supply coordination
Detailed ceremony, reception and lodging logistics
Complete floor-plan and seating-plan development
Setup and takedown plan for personal décor
Lead coordination throughout the rehearsal and wedding day
One wedding-day coordination assistant
Final collection and organization of personal items and décor

Good to know

A few important details

Package pricing reflects coordination and planning services. Catering, flowers, rentals, décor, entertainment, bartending and other third-party products or services are purchased separately.

Couples approve, contract and pay their chosen vendors directly. Your coordinator will help source, organize and communicate with those vendors according to the package selected.

Extensive decorating, specialty installations, unusually complex setup or takedown, additional assistants and coordination beyond the included hours may require a customized quote.

Floral design is also available as a separate service.

Every wedding is unique. After learning more about your celebration, we will recommend the package and any additional support that best fit your needs.

These coordination services are available for weddings held at Pheasant Hollow Ranch and are arranged and paid separately from the venue rental. Scope and pricing are customized to each celebration.